You will appreciate that health data relating to any individual is highly confidential and the Practice must ensure that it releases such data only to the person to whom it relates, or to a person authorised to act on his/her behalf. Please complete this online Request Form as fully and accurately as possible.
The General Data Protection Regulations give you the statutory right of access to any information, manual (paper) or computerised. You may wish to authorise someone else to make your application on your behalf. If you have parental responsibilities you may make an application to see your child’s notes.
You do not have to give a reason for applying for access to your General Practice records. If you do not need access to your entire records, it would be helpful if you would inform us of the periods and parts of your health records that you require, along with details which you may feel have relevance (e.g. Clinic type, location, dates)
The Practice will deal with your request as quickly as possible. The information should be available to you within 28 days of receipt of your completed form and consent. Under certain circumstances, this period may be extended to 3 months.
We will not make a charge for the first request for access to your medical records. We may, however, charge for subsequent requests. You have the right to simply view your records (i.e. not receive a copy in a permanent form).
Type of request
If you request to see the original records, you will be invited to make an appointment at a mutually convenient time to view them.
If you request a copy of your medical record, this will be ready within the specified timescale and you will be contacted to collect the copy.
Proof of identity
Photographic ID must be presented when collecting medical records, whether a copy or the original.